Tech Guides (IT Governance)

Print Material through Canvas

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If you are a student who prefers to read and mark-up school assignments on a printed sheet rather than a screen, you can now download and print out class materials through Canvas. Print & Copy Services is providing an easy, online ordering service for students and faculty called the Print Shop Pro WebDesk.

Students can download course materials, print them through Print & Copy Services, and pick them up on campus.

If you have any questions or are having technical difficulties, contact the I.T. Service Desk at (208)-496-1411 or through the Live Chat option.

For questions regarding print formatting, color, or other services offered by Print & Copy Services, call (208) 496-2850.

How do I register for Print Shop Pro WebDesk?

1. To access Print Shop Pro WebDesk, log into your Canvas account and select your on-campus course.

While this link only appears for on-campus classes, you can print any downloadable material from any class through this link. You may want to bookmark the Print Materials link so it can be easily accessible for future use of any project you wish to print.

2. Click Print Materials.

3. If you are a first-time user, it will bring you to the registration page.

Some of your information will populate in the following fields. Check to make sure it is accurate and fill in missing information as needed.

4. When selecting the Site / Department, students should select the second option: _BYUI Student.

BYU-Idaho faculty, staff, or administrative employees should select the first option _BYUI Employee.

5. When all required fields are filled, click Register.

If you are having trouble registering, call the I.T. Service Desk at (208) 496-1411 or through the Live Chat bubble.

What can I order?

Under the Course Materials link, students and faculty can order documents through Canvas as shown in the image below.

Print & Copy Services offers other options as well, like wedding announcements or baby shower invitations.

1. To view these services, click New Order.

2. In the drop-down menu, select Printing Order.

3. The Printing Order page will show a variety of options and categories Print & Copy Services offers.

For questions about paper color or formatting, call Print & Copy at (208) 496-2850.

How do I make an order?

1. Log into your BYU-Idaho Canvas account.

2. Select the on-campus course you want to print materials from.

The Print Materials link appears only for on-campus courses.

3. You will find the link on the left-hand column called Print Materials. If you have trouble finding it, contact your professor.

While this link only appears for on-campus classes, you can print any downloadable material from any class through this link. You may want to bookmark the Print Materials link so it can be easily accessible for future use of any project you wish to print.

4. The Print Materials link will take you to the following page. Select the type of document you would like to print.

5. Check to make sure the order information is correct before proceeding.

6. Type the job name and the number of copies you wish to print.

7. Fill out the spaces below. If you have questions about a particular field, click What is this?.

Click Continue when done.

For questions about paper color or page formatting, call Print & Copy at (208) 496-2850.

8. Select the order you want your document to be printed in. If there are special instructions, type them in the space below.

Click Continue when ready.

9. To attach the file you want to print, click Yes.

10. Download the course materials you want to print from Canvas onto your computer.

To make things easier, save your file as a PDF. Look it over to make sure the formatting is correct before uploading it to Print Shop Pro WebDesk. The software will convert your file to a PDF anyways, but doing this step earlier will make the process easier.

11. To attach a file, click Browse...

12. Locate the file you wish to print and click Open.

13. Select the type of file you attached.

If you have special instructions, type them in the box below.

14. Check the box I agree to the above statement and click Attach File.

If your file is a PDF, steps 15-17 will not apply to you.

15. Your uploaded file will automatically be converted to a PDF. Review the document and click Close.

Be sure to review the document carefully. Files can lose formatting when being converted to a PDF. Double-check to make sure this is how you want the document to look when printed.

16. If the converted file changed important formatting like graphics or font sizes, click either Not Approved - Make Changes and Send Proof or Not Approved - Make Changes and Proceed with Project (No Proof Necessary).

If the document looks fine, click OK As Is - Proceed with Project.

17. Click Continue when done.

18. If you selected Not Approved, the program will give you the option to make changes to your document and update the order. When you're done making changes, click Update Sort Order.

If you created a new file, click Attach Another File.

19. Click Continue when finished.

20. When your file is approved and ready, click Pay by Credit Card.

21. The second part of the page contains the shipping information.

Select the date you wish the project to be done by. Be mindful of the Print & Copy Services' business hours. For example, if you place an order Friday night, the earliest you can receive your order will be the following Monday.

Print & Copy Services are only open during typical business hours. Monday-Friday 8:00a.m.-5:00p.m.

22. When ready, click Finish. The user can also Cancel Order or Save As Quote.

23. Fill out the billing information and click Pay.

Double check the billing address. The address must match your credit card billing address, not your current Rexburg address.

24. If your address does not match the address on your credit card, your payment will be declined. Double check to make sure the address on the credit card matches the address populated in the information

25. Your order will be processed, and you will be taken to the following screen. A confirmation email will be sent to your school email.

26. When your order is ready for pickup, an email will be sent to your school email.

Where do I pick up my order?

Currently, all orders will be picked up at Express Print & Copy. This is located on the first floor of the Manwaring Center (MC), room 132A, next to the University Store.

How can I cancel an order?

You can cancel an order by clicking the red Cancel button anytime throughout the ordering process. If you want to cancel an order after it has been submitted, call Print & Copy Services at (208) 496-2850.

How do I copy an order?

If you made a print order that you liked so much that you wanted it to be printed again, you can copy the order without having to go through the ordering process again.

1. Once you are logged in to Print Shop Pro WebDesk, click My Orders at the top of the screen.

2. A list of your past orders will appear. You can filter your past orders to find the order you want to reprint.

Once you find the order you want to reprint, click View.

3. If you want to change the number of copies to be printed, select # of sets.

Click Copy Order when ready.

4. The following notification will appear. Read the warning and click OK to continue.

5. Look through the order and make any necessary changes. When ready, click Save.

6. Another notification will appear. Read the warning and click OK.

7. When ready, click Submit Order.

Your order will be submitted, and you will receive an order confirmation in your school email.

Faculty Information

Here are a few checklist items all faculty members should be aware of:

1. Verify that all available course material can be downloaded for students to print.

2. Test the Course Materials link for yourself by using the Print Materials link to order any printed materials you may need.

3. Make an announcement to your students about these services, not all students know that printing course materials is an option.

4. Move the Print Materials link up or down on the side bar to where students will have the easiest time accessing this link (see image below).


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