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Advisor - How to override excess credits and change the 140 credit threshold

Check For Errors

  1. Errors are found directly above the plan (plan level error) and within the plan (semester level error).
  2. They explain what is preventing a student from receiving an approved plan.
    1. Red errors prevent a plan from getting approved.
    2. Orange errors notify a student he has not followed an advisors recommendation but the error does not prevent the student from getting an approved plan

 

Addressing Errors

  1. If the error has a red gear you can address the error by clicking on the gear. You will be prompted to make a change. (Note: Only make changes once you have determined they are valid changes.)
    1. An error where total credits are more than 140 will prompt you to change the credit amount. If the student is approved to complete 145 credits then when prompted to change the credit limit, enter 5. This will add 5 more credits to the 140 credit threshold and the student can get an approved grad plan. If you change the credit limit to 145 then you have added 145 credits to the 140 credit threshold and the student can plan up to 285 credits before receiving a total credits error again, so make sure you only add the extra credits needed.

 

An error where excess credits are too high will prompt you to change the limit. If the student is approved to complete excess credits (e.g. they have one required course in their last semester and the remaining registered classes are not required they will be considered excess by grad planner) then when prompted change the limit. The excess credit limit is set at 15%. By looking at the excess credit in the condensed dashboard (see Figure 6) you can determine what the excess credits are by subtracting 15 from the excess credits percentage listed in the dashboard.

 In this example the excess credits are 17%. Subtract 15 from 17 which is 2. Always add 1% point to the number so in this case it is 3%. You would change the limit to 3 to allow the student to get an approved grad plan.

 

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