This checklist acts as guide for editors when revising technical documents. Most items have a dropdown menu that further explains the mistakes editors should look for. When an item has been completed, click on the box to check it off.
- Information is interesting and applicable to the audience
- Article length is concise and easy to scan
- New terms are defined
- The subject is explored in depth without overextending the article's scope
- Titles, headings, and subheadings are clear and concise
- Sections are organized either sequentially or by importance
- Job titles are lowercase (e.g. course lead, director)
- Departments, official groups, and courses are capitalized (e.g. Course Council, Curriculum Development, Art 235)
- "Online" is only capitalized when referring to the Online Organization and it lowercase when used as an adjective
- The first word after the colon in all definitions are capitalized
Homophones are used in correct situations (e.g. they're, their, and there; its and it's; affect and effect)
- Numbers from one to nine are written out (e.g. "two," not "2")
- Numbers at the beginning of sentences are written out (e.g. Fifteen people chose 11 desserts)
- Numbered lists are only used if order matters
- Long lists are bulleted or numbered instead of separated by commas
- BYU-Idaho has a hyphen instead of an en dash
- En dashes are used for numbers, dates, and times
- Em dashes are used, when applicable, in place of commas or parentheses for emphasis
- Lists use the Oxford comma
- Introductory elements are followed with commas
- Independent clauses are separated with commas and conjunctions
- Comma splices are removed
- Nonessential elements are encased in commas
- Acronyms and initialisms only use periods when required (e.g. the U.S. and the NAACP)
- Every paragraph ends in a period, when applicable
- Lists do not end with periods unless each list point has both a subject and a predicate
- Quotes within quotes have singular marks (e.g. She said, "Everyone loves 'Come on Eileen.'")
- Singular words are avoided, and when they are used, they do not sound sarcastic (e.g. She said the party was "fun.")
- Commas and periods are enclosed within the quotation marks unless a citation follows
E.g. "has the following responsibilities" instead of "is responsible for"
- Passive voice is avoided when possible
- Parellel structure is followed
- Run-on sentences are shortened or deleted
Items in step-by-step lists are written in present tense (e.g. "the designer writes" instead of "the designer will write")
E.g. "The property has seasonal creeks and trail access" has a different meaning than "The property has trail access and seasonal creeks"
E.g. "Course leads must consult their Course Council members" instead of "Course leads should consult their Course Council members"
- Color scheme is professional and appealing
- Visual is placed near the text it refers to
- Design elements are aligned
- Size is appropriate
You are done. Great job!
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