Course Maintenance & Update Process (New)

This process allows for the continual improvement of online courses through the collection, approval, and implementation of ideas. The process and policies outlined in this article work in conjunction with section 6.0 "Online Course Update Policy" in the Online Handbook.

Process

Course Maintenance & Update Process Course Maintenance & Update Process Curriculum Development Curriculum Development Online Instruction Online Instruction Course Council Course Council Time Estimate: Varies by size of change from days to semesters Time Estimate: Varies by size of change from days to semesters Process Step Process Step Subprocess/checklist Subprocess/checklist Decision Decision Document Document Initiation/Termination Initiation/Termination Instructor has suggestion for course change Instructor has suggestion for course change Clickable link Clickable link Instructor places on Idea Exchange in online community Instructor places on Idea Exchange in online community Is it an emergency? Is it an emergency? Instructor contacts OCR Instructor contacts OCR Council member has suggestion for course change Council member has suggestion for course change Is it an emergency? Is it an emergency? Designer advises on options & solutions Designer advises on options & solutions Yes Yes Designer or their team makes needed changes Designer or their team makes needed changes Designer creates future project and places in project queue. Designer creates future project and places in project queue. OR OR OR OR Council members distribute info to stakeholders Council members distribute info to stakeholders Yes Yes Development Contract for Online Instructor Development Contract for Online Instructor Online instructor completes assigned contract Online instructor completes assigned contract B B A A OCR periodically reviews Idea Exchange, prioritizes, and plac... OCR periodically reviews Idea Exchange, prioritizes, and places best ideas on council agenda OCR places on agenda, and immediately contacts course council OCR places on agenda, and immediately contacts course council No No Discussion of the ideas during next regular course council me... Discussion of the ideas during next regular course council meeting No No Item added to agenda for Council discussion Item added to agenda for Council discussion

Process Notes

  • (A) Course councils should meet at least once each semester to discuss course needs. Some councils will meet more and discuss changes more frequently, but note that curriculum designers are NOT monitoring the council agenda for new items, but will check in on it periodically or in advance of a council meeting.
  • (B) The OCR updates other online instructors through the community's Idea Exchange as to the outcomes of suggestions brought to the council. The course lead and curriculum designer update other stakeholders on campus and within Online Learning as needed.  These updates should be given to instructors and other stakeholders at the earliest opportunity, and the agenda should be updated to reflect changes as appropriate.

Best Practices

Associated Policies

  • If a course redevelopment is needed, the online associate dean (OAD) of that college must be notified.  The OAD then begins the process of Course Origination where the Online Development Council will discuss this option. 
  • The process and policies outlined in this article work in conjunction with section 6.0 "Online Course Update Policy" in the Online Handbook.

About this Article

Responsible*: Steven Willis (Planning & Coordination Manager)

Accountable*: OLC

Consulted*: Curriculum designers, Brian Godfrey (Course Support Manager), Brad Barson (Online                                          Instruction Training Coordinator)

Informed*: Online Instruction, Online Curriculum Development, Course Support, Organizational Learning Team

Sharing: Unrestricted

*Note: The assignments above do not indicate responsibility or roles in individual implementations of this process. Instead, they assign roles in documenting, overseeing, and improving the process as a whole.

For example, the planning and coordination manager (Steve Willis) is responsible for coordinating the documentation and improvement of this process, but has no role in individual implementations. See "How are Core Processes developed and approved?" for more information.

0 Comments

Add your comment

E-Mail me when someone replies to this comment