SIT: Technology Team Process Checklists

What would you like to work on today?

Which external resource would you like to setup?

Introduction

Introduction

McGraw-Hill Connect is an external resource connected to Canvas.

Log in with your CCT BYU-Idaho credentials.

Filter by the term. For this tutorial, Spring 2021 is used.

Go to settings.

Click the Navigation tab. Find McGraw-Hill Connect and drag it to the top section. It should be arranged like it is in the picture.

Click the three dots to make sure that McGraw-Hill Connect is enabled. If it is not enabled,

Click the People tab. Click the drop down menu and select Teacher.

Click the teacher's name.

Click the User Account Details button.

Select Act as User.

Click the Proceed button.

Click the course.

Click the McGraw-Hill Connect tab.

Click the Begin button.

Option One: Connect a New Course

Click the McGraw-Hill Connect tab using the teacher's account. Select Authorize.

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Click the Pair with a Connect Section option.

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Please reach out to your lead regarding this step. It may not be necessary.

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Search for the title.

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Select the correct course.

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Click the option to go to section home page. Continue to Option Three of the tutorial.

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Option Two: Pair an Existing Course

If the course is already existing and only needs to be paired, select A section in an existing Connect course. Then, select the correct course.

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Choose the correct content and hit save.

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Click the option to go to section home page. Continue to Option Three of the tutorial.

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Option Three: Deploy the assignments in an paired course

While still impersonating the teacher, select the McGraw-Hill Connect tab.

Click Go to my Connect section.

Open up each of the sections.

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Click the check mark at each heading. This will automatically click all of the check marks for the assignments within that week.

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Click the layer button. Select the option Deploy/manage from the drop down menu.

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Make sure the option best is selected. Click Deploy.

Go back to the course in Canvas. Select the option Sync with my Connect section.

Click Submit.

To finish, click the Stop Acting as User button to stop using the teacher's credentials.

Additional Helps
Changing Dates

Log in using Brother Moore’s credentials. When you login to McGraw-Hill SIMnet, it will display the homepage. Under “Classes," select “manage."

Your courses will then be displayed. Find the course you’ve been assigned to work on.

Once the course is identified, go to the drop down menu to the right (within the row of the course) and select “Organize."

This class home page and Week folders are shown. To change the dates for the assignment click on the “Week ##." This will expand the week and display the assignments.

Click on each assignment to change the start and end/due dates. (Use the Canvas course blueprint for the correct dates.) After you've changed the dates on an assignment scroll down on the right to save it for that assignment. Do this for each assignment.

There is no need to adjust any other field except for the dates.

Creating Semester Sections

Log in using Brother Moore’s credentials. Under “Classes,” select “Manage."

Locate the course you adjusted dates in. Click the drop down and select “Copy to Class."

Fill in the following fields with the appropriate information.

  • Class Title: [Class Name] - Online [Semester Year] (ex: 2021) - Section [##]
  • Section Title: [Course Code] - [Short Semester Name; Year Abbrev.] - Section [##]
  • Replace the start and end dates with your semester dates.
  • Uncheck “Replace dates”
  • Click "Next"

Now we add the correct instructor. There may be an instructor on the right side of the screen, in addition to Brother Moore. Select any existing instructor and Brother Moore’s name, and select “Remove."

On the left side, locate the correct instructor, select their name, and click “Add." (The row will turn blue when you have selected a name).

Once the new instructor has shown up on the right side of this screen, exit out of this tab. Go to Canvas. Search for the course and filter by the semester you are setting up for.

If the instructor has already been added to their appropriate section, continue with the next step. If not, follow the directions below.

  • Open a Setup sheet from Julie Quilter. Find the course you’re working on in this sheet. It will contain the course instructor assignments.
  • Open each section (one at a time) in Canvas and add the instructor using the sheet as your guide.
  • Go back to Canvas and impersonate the instructor. 
  • Find the course you just added them to and accept it. 
  • Continue on with the next step.

Please reach out to the Full-time Employee to have access to the Setup sheet.

Impersonate the instructor. Go into the section you are setting up. Select “McGraw-Hill SIMNet." Select “Authorize."

Select “Next." (We do not edit anything on this step)

Select the section you just created in SIMnet. Click “Next."

Follow the prompts to continue setting up this section.

Pictures will be added at a later date.

Select “Integrate."

It will take you to SIMnet under the instructor’s credentials. Here is where you will deploy the assignments to Canvas. The assignments from SIMnet show up on the left in the folders. On the right, are the folders corresponding to the modules or assignment groups in the Canvas groups. 

Select the assignments that need to go into the first Canvas module/assignment group. The boxes will show up as checked (as seen below). 

Click the drop down icon to show all of the assignments in that lesson and drag one of the assignments over to the appropriate module/assignment group. (Hover over the module/assignment group that you are moving the assignments to and then release. This will bring over the assignments.)

Since all of them were selected, just grabbing the one assignment will also bring over any other assignments that were selected.

You can also select multiple assignments to drag over to the module/assignment group. Same process applies - just select the drop down on one of the lesson folders, click and drag just one of the assignments and the rest will also be brought over.

When you have deployed all of the assignments it will look like the following - there are no more assignments to be selected on the left side. To view the assignments, expand the (in this case) week groups.

Close this SIMnet tab. Go back to the Canvas section (still impersonating), go to assignments to find an assignment from SIMnet. Click on one of those assignments to ensure it loads. Repeat this process for each section that needs to be set up.

Each time you set up a section you will need to close and reopen the SIMnet tab that you use with Brother Moore’s credentials. If you don’t, you will remain logged in with the instructor’s credentials. If you follow the steps, each time you set up a section, the setup will go smoothly.

Introduction

Introduction

Which course are you setting up?

Search Canvas for MATH 108X and filter by desired term

Open Section in new tab that you would like to set up

Impersonate the instructor for that section

Introduction

Introduction

Introduction

Introduction

Introduction

As Needed: SIT team adds new instructors to P6

  1. When there is a new instructor for the course, the Systems and Innovation Technology team will add that instructor to our instance of P6 as a super-administrator.
  2. The Systems and Innovation Technology team will use the following convention when creating instructor/super-admin login credentials:
    • UserID: First initial & last name
    • Password: The last four numbers in your I-Number

Note: Each semester an instructor teaches, the SIT team should complete the steps in this tutorial by the end of Week 07.

Part One: Information Set Up

The Systems and Innovation Technology team should create an Excel spreadsheet containing all the information below for each student in an online section of the course.

Obtain the student information needed by completing the following steps. 

  1. Find the course in Canvas, click Grades, go to Actions, and click Export.
  2. An Excel document will be downloaded.
  3. Copy the information from that document to the Template provided, starting in cell A1.
  4. Go to the second tab to find the following information that will allow you to create the right credentials for the students.

Note: If you have more than one student with the same first initial and last name, create their usernames according to the following convention: first initial, middle initial, last name.

Part 2: Create user accounts for each student

The SIT team member should then login to https://p6.byui.edu/p6/action/login. Use your BYU-Idaho username and password.

To create students’ P6 user accounts:

  1. Go to Administration. Click User Administration. Press Users and press the Add button.

Use the information you prepared previously for each student and specify the following:

  • Login name (username)
  • Personal Name (semester and first and last name)
  • Password (last 4 of I-number)

After you have entered this information in for a single student, click Add, and then click Save.

Change each user’s Global Security Profile from “Administrator” to “Project Manager,” and click Save again.

As you create each user, specify their access permissions.

At the bottom of each user page, within the section labeled Module Access Service, check the box next to P6 Professional. Click Save.

Now assign project access to the new user.

Go to Assign OBS. Click Expand Enterprise. Expand it to BYU-Idaho. Select Student Resources.

Change the user’s Project Security Profile from “Administrator” to “Read Only Rights.”

Click Select and then click Save.

Repeat steps 2 through 3 above for each user/student in your section.

Part 3: Create and specify an OBS for each user

While staying in the User Administration subtab, go from Users to OBS, and expand the BYU-Idaho section.

Create an OBS for the new Semester. Expand BYU-Idaho and click Add.

Name the new OBS according to the semester this class takes place, and click Save.

Create a “child OBS” of the OBS created in step 2 for each of the user accounts created in phase 2. Select the OBS created in step 2 and click Add at the top of the page. Change the name of the “child OBS” to the name of the student account created in Phase 2. Click Save.

Assign the user account from phase 2 to the new “child OBS” created in step A. Select the “child OBS” just created and click Assign at the bottom of the page.

From the search box that appears, find the student account created in Phase 2. Change the project security level from “Administrator” to “Project Superuser.” Click Save.

  1. Select that semester’s OBS and click the Add button to create a “child” OBS for each user. Name that OBS X## First Name Last Name for each user, and click Save. (For example, for Spring 2021, for the student Joseph Smith, it would read S21 Joseph Smith.)
  2. Navigate from Responsibility to Users. Click the Assign button, and search for each user by typing in the abbreviation for this current semester (X##) to filter down to the users created for this semester.
  3. Once you’ve found your user, change their Project Security Profile from “Administrator” to “<Project Superuser>.”
  4. Click the Select button, and click Save. 
  5. Try logging into P6 Client as a student to see if they have the resources they’ll need.

Part 4: Create an EPS for your class this semester

Login as yourself to the P6 desktop application through the virtual machine. (Click here for directions on signing into the virtual machine.)

Enter in the credentials given by your supervisor. Then configure the Database connection by clicking on the three dotted button under Database.

On the next pop-up window, PMDB under Databases should be highlighted, then click Configure.

Click Next. You should find yourself at the window labeled Configure SQL Server Connection.

In Host Name, enter: p6.byui.edu

In Database name, enter: PMDB

Click Next.

Next, in the window labeled Enter Public Login Information, enter in for both Username and Password: pubuser

Click Next.

Finally, click Next once more and click Finish. Again, click the green check mark Select. Finish and login by clicking the green check mark OK at the top right. Navigate to the project's view by clicking the folder icon without any symbols on the far left hand side.

Expand the BYU-Idaho drop-down by clicking the plus button. Create a new EPS by going to Enterprise and then clicking Enterprise Project Structure.

Minimize any EPSs that don’t pertain to BYU-Idaho and select BYU-Idaho.

Create a new EPS by clicking Add on the right hand side. Name the EPS for the class according to the current semester and year (for example, Spring 2021).

A new EPS will appear, be sure to name the EPS ID and give a descriptive name under EPS name.

If the user has already been created, do the following. If they have been put into the EPS in a past semester, then select the student and click.

Part 5: Create an EPS for each student and assign their OBS to it.

Navigate to the EPS created in Part 4. Click Add just like you did to create the EPS for the whole class.

Under the EPS ID will be the students’ first initial and last name (for example, JSmith). Under EPS Name will be the students full name (for example, Joseph Smith).

For the first EPS that you create for a student, you will need to indent their EPS, in order for the student’s EPS to be nested under the current semester. The remaining student EPS's should automatically nest under the parent EPS from Part 4.

To assign the student’s OBS to the EPS, click on the box with the dots in it under the Responsible Manager Field.

To show all students, click Display, Filter by, and then All OBS Elements. Now you should be able to see all the OBSes you created in Part 3.

Navigate to the student you just created the EPS for, and then click the Select button, which is the brick with the plus sign on the right hand side.

Repeat the process of creating an EPS for each student and assigning their OBS as the responsible manager.

Introduction

After sections have been created, follow the steps outlined below. (It’s generally best to wait until you are sure that none of the hidden sections are going to open or this entire process will need to be repeated for newly opened section/s.)

Initial Set Up

Sign into canvas with your administrative account to make changes to the class sections.

Click the Admin button and select Online.

Filter the semester and course code. For instruction purposes, Spring 2021 and acctg 201 are being used. Open all courses with teachers assigned to them in a new tab. Keep all the tabs open.

Setting up the WileyPLUS Assignment Links

Click the Assignments button.

Find one of the WileyPLUS assignment links in each course. Click on the link in each section to open the assignments.

When you click the link, you will see an error page saying that the assignment is not assigned to your class. This is good because it makes the course visible in WileyPLUS. Repeat the same procedure for each of the sections.

Go back to the modules section in the course and find the Instructor Resources module and click the + button. Choose External Tool from the drop down menu. Click on WileyPLUS in the list of tools. Click Add Item.

The "Add WileyPLUS Content" box will open. Click Instructor Tools.

Hover your mouse over the WileyPLUS Assignments and click Preview.

The Preview button will launch WileyPLUS. Click the Assignment Bank tab.

Check the box next to the chapter you would like to display and apply it.

Click Apply Filter at the bottom of the box.

A long list of courses will appear. Create a copy of the WileyPLUS Assignments & Due Dates Google Doc. The course code found at the end of each title in the Google Doc will match the link title in each assignment in WileyPlus. The activities for this course were created by Ashley Smith.

When the corresponding assignment is found, click Assign Original.

Check the box next to All Sections and set the Start Date. All of the dates should adjust. Start dates should be the same as the module start dates (Saturday at 12:00 am). Set the Due dates according to the Due Date Table in the Google Doc. Deselect any sections that are not for the current semester. The pictures show where the changes are made and what the finished page should look like.

For Required Self-Study assignments use Students can edit and resubmit assignment after due date option.

For homework assignments and quizzes, scroll down below the dates and reduce the score for late assignments as shown below. Click Assign in the lower right-hand corner.

You should see a confirmation “tip” appear.

Repeat the same process for all of the assignments.

After assigning all the assignments in WileyPLUS go to one of the sections in Canvas and check the links in Canvas for each of the Wiley Plus assignments to verify they work. Working links will look something like this.

Introduction

Find blueprint courses in sub-account

  1. Navigate to the Pathway Sub-Account in Canvas
  2. Filter by the term you are setting up the courses in
  3. Check "Show only blueprint courses" to hide sections from view

Open each blueprint for the PC Gateway courses

Don't open any of the PC 101, 102, or 103 variants. If you have any questions about what to edit, please reach out to Bro. Moore. Here are the current courses you need to worry about:

  1. AGBPC 105
  2. AUTPC 125
  3. BUSPC 115
  4. CONPC 221
  5. CSEPC 110
  6. FAMPC 160
  7. HSPC 240
  8. HTMPC 110
  9. RELPC 261
  10. SMMPC 105
  11. TESPC 101

Use LinkClump to open the links in separate tabs.

Don't do these steps in any Ensign College courses unless otherwise instructed by Bro. Moore.

Make sure the navigation matches the course template

  1. Go to "Settings"
  2. Select "Navigation" from the top menu
  3. Order the course navigation so that it matches the OCT

Please don't turn of VitalSource or any other external resource that the course might use. If you have questions, please reach out to Bro. Moore.

Course navigation menu

Example: as seen in the image above, "New Analytics" is not part of the OCT, not considered an external resource, and is not VitalSource. For these reasons, you would move it from the top section to the bottom and place it in alphabetical order.

Update "University Policies" link to direct to the one for BYU Pathway Worldwide

  1. Go to "Modules" in the course
  2. Find "Student Resources" at the bottom of the list
  3. Select the three dots to the right of "University Policies" and select Edit
  1. Update the URL to this:

Please copy and paste exactly as seen below. This is a dynamic link that will take you to the current version of the resource.

https://content.byui.edu/integ/gen/d24f576f-d34b-47be-a466-d00bd4792fb6/0/UniversityPoliciesPath.html
  1. Select "Update" to save the changes to the link
Edit Item Details
  1. Test the link to make sure it goes to the correct page. It should be the BYU Pathway Worldwide university policies page as shown below.

Please make sure that the link is indented properly in modules and set to open in a new window. This is important for a consistent experience across all courses.

Update the "Online Support Center" link in modules to "Pathway Support Center"

  1. Go to "Modules" in the course
  2. Find "Student Resources" at the bottom of the list
  3. Select the three dots to the right of "Online Support Center" and select edit
  1. Change the title from "Online Support Center" to "Pathway Support Center"
  2. Update the URL to this:
https://www.byupathway.org/help/contact-us
  1. Select "Update" to save the changes to the link
Edit Item Details
  1. Test the link to make sure it goes to the right page. It should be the BYU Pathway Worldwide support page as shown below.

Please make sure that the link is indented properly in modules and set to open in a new window. This is important for a consistent experience across all courses.

Sync changes from the blueprint to the connected sections

  1. Open up the blueprint panel in the top right side of the course
  2. Check the "Include Course Settings" to ensure a complete sync
  3. Click "Sync" to begin the process
Bluprint panel

Quality Check: Open up a section after the sync finishes and check to make sure the links are updated in modules. If they are not correct, make any needed fixes.

Troubleshooting and FAQs

1. What can help me with

Introduction

Open the PathwayConnect TSV Google Spreadsheet

Update Column A with appropriate value for Year and Term

Last 2 digits of the year, plus 1 = Winter, 2 = Spring 3 = Fall, 4 = Summer.

i.e. Spring 2021 = 212

Introduction

Create a copy of the BIO 264L and 265L Campus Masters

Use these Campus Masters to make a copy:

  1. BIO 264L
    1. Course Name: Human Anatomy & Physiology Lab I (Campus Blueprint _Semester_)
    2. Course Code: BIO 264L Campus BP _abbreviatedSemester_
  2. BIO 265L
    1. Course Name: Human Anatomy and Physiology Lab II (Campus Blueprint _Semester_)
    2. Course Code: BIO 265L Campus BP _abbreviatedSemester_

Cross-list the sections in the semester you are setting up if they are teaching two or more of the same course

Add each cross-listed section to the Blueprint and sync

Note: Don't sync the empty sections that were cross-listed.

Introduction

Find the course you are creating.

Go to the "PathwayConnect Preview Courses" Google spreadsheet. Check the sheet for the phrase "Not running" under the "Current Version" column.

Note: While the spreadsheet always needs to be checked if the course is not running, sometimes it will be necessary to create courses for the cells that say “coming soon” rather than for the courses that say “not running."

Log in to your Canvas Administration account.

Click Admin. Choose the Pathway option to go to the Pathway domain.

Click Filter by term and select Master Courses. Search for the course name from the spreadsheet under Search courses. For this tutorial, the course "PC 101 Streamlined Block" will be used.

Create a new course.

Go to the Master Course and click Settings. Open it in a new tab.

Copy the course.

Edit the course details. The details changed will be the name, course code, term, content, and due dates.

Finalize the course details.

This screen will appear to show the progress of the copy being created. Do not import any content. You will automatically be taken to the new course.

Scroll down and go to Settings.

Click the drop down menu for Subaccounts. Choose "Previews" under "PathwayConnect."

Scroll down to the bottom. Change the formatting to be "Online." Click Update Course Details.

Go to People.

Click the three dots to the side of your name and click Remove From Course.

Go back to the Master Course that you have open in the other tab. Go to the People tab.

Click the Groups tab to see if there are any other groups in the Master Course. If there are groups, those will need to be replicated in the new course that you created.

Go back to the new course. Click Syllabus and scroll down until you reach the "Course Summary." There should be no dates listed.

Click the Home tab. Copy the URL for the course's homepage.

Using the naming conventions from the other cells, fill in the information for the new course. Use Control + K for quick access to add a link. Add the link to the cell for the course under "Current Version."

After you have finished all of these steps, contact Corey Moore to send him the link for the new course and ask for him to publish the course.

Congratulations, you are done!

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