How to schedule a room using EMS Online

Updated Jul 16, 2019

Access the scheduling website

  1. Go to the page
  2. Login with your BYU-Idaho Username and Password. If it is your  first time using this webpage, you may need to wait until your account  is verified. You will get an email from the Scheduling Office once it  has been confirmed. 

Act as Department Relations

To schedule a room for a meeting, you will have to act as Department Relations. Holly Johnson will have to give you permission to do this. Once she has, click on your name in the upper right corner, and select the Act As option

Click on "Department Relations" and click Okay.

Create a reservation

  1. Now you can schedule the room you need. Click on the option on the left side of the screen that says Create Reservation.

Select correct template

  1. Select the right Template for your needs. If you need to schedule a room  in the Biddulph, you can use the first Template. If you need to  schedule a room outside the Biddulph, use one of the other Templates,  depending on what you need for your meeting. Once you have decided on a  Template, click on Book Now.

Complete meeting logistics

Input the information you need for the Reservation, like Date, Time, and  number of people attending. If you need the meeting to recurr, select  the Recurrence option.

Add room

  1. Select the room you need.
  2. After inputting the number of attendees, click Add Room.

Continue to next step

  1. Once you have selected a room, click on the button in the top right corner that says Next Step.

Verify reservation details

  1. Input the reservation details (The name of the meeting) and select Holly Johnson as the first contact. 

Finalize reservation

  1. Then, again in the upper right hand corner, click Create Reservation. The room is now reserved!
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